Instructor Support for Educational Systems

Brightspace Planning Tool Corona

Updated Aug 26, 2021

Tool for small-scale education

In order to gain insight for you as a teacher how many students you can expect on-campus and for how many students you have to offer an alternative form of online education (because of Corona reasons: Corona check, entry problems of international students, risk groups), a planning tool will be integrated in your Brightspace course environment. The tool is mainly intended for small-scale education (mainly working groups).

Sign-on and sign-off tool

In order to get an oversight of how many students you can physically expect in your classroom, an sign-off and sign-on tool will be integrated in your course. In this way it will be easy for you as a teacher to see how many students wont be able to come due to Corona reasons. You can find the planning tool on the homepage of your Brightspace course environment.

How will the tool appear in Brightspace?

You may find that the Brightspace Planning Tool is at the bottom within course content. You can move the module to the desired place, e.g. at the very top of your course. 

The tool will be integrated as a survey in all Brightspace course environments by the Brightspace-supportteam. As a teacher you won’t have to do anything for that. A Dutch and English version will be integrated which both be still on ‘hidden’. As a teacher you need to make the version visible which is applicable for your course manually.

How to make the tool visible?

By default, the tool is hidden. Navigate through content to the Planning Tool and click the button next to "Hidden" in order to make it visible to your students. The text next to the eye icon (Hidden/Visible) is the current status of the content. 

How to see the results of the tool?

In general there are two ways to view the results of the Brightspace Planning Tool. You can review the standard results within Survey Statistics, or use Survey Reports in case you want to create a custom overview or export the results. 


Via Survey Statistics: View standard results

Via Survey Statistics you are able to see the results on a student level by looking into indivual attempts. You are also able to see an overall results summary in one glance. 

Click to expand the manual on:

View an individual attempt

In Course Content, navigate to the Survey of which you want to see the results.

Edit Survey - Sign-off Tool - Brightspace Sample Course - Leiden University - Google Chrome
  1. Click on the arrow next to the Survey Name
  2. Click on Statistics
  1. Optional: Filter your search by changing the value under View by to:
    • User: See all individual users, who meet the conditions you've put in the Restrict to field.
    • Groups: See all users within a specified group (if applicable), who meet the conditions you've put in the Restrict to field.
    • Section: See all users within a specified section (if applicable), who meet the conditions you've put in the Restrict to field.
  2. Optional: Filter your search by changing the value under Restrict to to:
    • All users
    • Users who have not taken an attempt
    • Users who have completed an attempt
    • Users with an attempt in progress.

3.   Click on any attempt of a student to view the student's answer

View individual attempts within a certain date range

In case you only want to see Individual Attempts within a certain data range, you can easily filter these attempts on the Attempts tab within Survey Statistics.

In Course Content, navigate to the Survey of which you want to see the results.

Edit Survey - Sign-off Tool - Brightspace Sample Course - Leiden University - Google Chrome
  1. Click on the arrow next to the Survey Name
  2. Click on Statistics
Results - Sign-off Tool - Brightspace Sample Course - Leiden University - Google Chrome
  1. Make sure you are on the Attempts Tab within Survey Statistics
  2. Next, select any date range to show only those attempts to meet your set conditions.
  3. Finally, click on the search icon to perform the search.

This will result in a list of attempts as shown below:

Click on any attempt of a student to view the student's answer

View overall results

Within Survey Statistics you also have the option to View Overall Results. It doesn't matter if you're on the Users Tab or the Attempts Tab when you click on View Overall Results. You will always be led to the same page.

Results - Sign-off Tool - Brightspace Sample Course - Leiden University - Google Chrome

Click on View Overall Results.

  1. Optional: Specify any date range to see the overall results over a certain period
  2. See how many attempts where answered with yes on question 1.
  3. See an overview of all answers provided under question 2.

Via Survey Reports: Use a report to create a custom overview.

There is one standard summary report per survey included. In the manuals below we will explain how you can review the results of this summary report.

Moreover, you are able to customize the standard report to report on individual attempts to get more insight in which students signed off or on.

Click to expand the manual on:

Generate a report

In Course Content, navigate to the Survey of which you want extract the results.

Brightspace Planning Tool Corona | Docenten - Nederlands | Support site - Brightspace - Google Chrome
  1. Click on the arrow next to the Survey Name
  2. Click on Reports
Brightspace Planning Tool Corona | Docenten - Nederlands | Support site - Brightspace - Google Chrome

In the next screen click on the name of the Report.

Brightspace Planning Tool Corona | Docenten - Nederlands | Support site - Brightspace - Google Chrome
  1. Click on Generate HTML to view the results within your browser
  2. Click on Generate Excel to download the results.
  3. Optionally: you can specify any date range. This can be useful when you only want to extract the results after you last lecture in preparation of next week's lecture.

See the video below for a visual demonstration.

For more information about hybrid teaching, please check the teaching support website. When you have questions about the planning tool please contact your Faculty Support.

Customize the standard report to see individual attempts

In Course Content, navigate to the Survey of which you want to customize the report.

  1. Click on the Reports Setup tab
  2. Next, click on the name of the report.
  1. Select Individual Attempts
  2. Click on Save

Please be advised not to change the selections under Release Report to. Otherwise, we cannot offer support in case you have any questions on a survey report or the results. Thank you for your cooperation!

FAQ

Q: I am not able to view the Survey report. What can I do?

A: Please make sure the survey is released to your role in the course. Please go to the  Create a Report screen and check your own role in the survey to see the report. In case you are still not able to view the survey report, contact Brightspace Support.

 

Q: I don't have the permission to edit a Survey report. What can I do?

A: Ask a colleague with Instructor rights within the same course to release the report to your role.  Please note that deliberate choices may have been made to only show Survey reports to specific roles within a course.

 

Q: I want to see which students have filled in the Survey. How can I achieve this?

A: Either follow the steps under Via Survey Statistics: View standard results or Customize the standard report to see individual attempts.

 

Q: I want to have both a summary report and a report on individual attempts. What can I do?

A: Please Create a New (second) Report within the Survey, so you can report on both on demand.

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