Instructor Support for Educational Systems

How can I set up separate Zoom meetings within a Brightspace Course?

Updated Mar 26, 2021

This article will explain how to set up separate Zoom meetings in a Brightspace course. For example: You want to plan one meeting for a group of students in your course. Moreover, you can make sure only those students that need to attend a specific meeting only have access to the meeting link.

Be sure to check out the FAQ at the bottom of the page as well!

Preparations

  • Make sure that you have already set up Groups or Sections within your Brightspace course.
  • If you're working with multiple hosts, make sure you have their email address, as presented in Brightspace, ready.

Tip! You can find your colleagues email addresses in the Classlist of your course, under the Staff tab.

1. Create a recurring meeting for a group

Click on Course Tools and next click on Zoom in the navbar. The screen below will show up:

Click on Schedule a New Meeting.

  1. Pick a clear title that indicates for which group of students the meeting is intended.
  2. Optional: set a Recurring meeting, e.g. if you meet every week on the same time.

Make sure that the right alternative hosts are entered in this field. These persons will be able to start this specific meeting. Use their emailadresses as presented in Brightspace.

Set the other settings as desired. See here for more in depth information. 

When you're all done with the Zoom meeting setting, click on Save.

2. Set the calendar event to the correct attendees

Navigate to the course calendar via Course Home.

How can I set up separate Zoom meetings within a Brightspace Course? | Zoom | Instructors - English | TOC | Support site - Brightspace | ScreenSteps - Google Chrome

Click on the first meeting of the series.

How can I set up separate Zoom meetings within a Brightspace Course? | Zoom | Instructors - English | TOC | Support site - Brightspace | ScreenSteps - Google Chrome

In the next screen, click on the arrow and next click on Edit Event.

 

Scroll down and under Attendees select the group of students that should attend this meeting.

Next, click on Save and a window will pop up:

How can I set up separate Zoom meetings within a Brightspace Course? | Zoom | Instructors - English | TOC | Support site - Brightspace | ScreenSteps - Google Chrome

It is recommended to keep the selection on All Events in the series, so that all recurring items are only visible for that specific group of students.

Finally, click Update and you're done!

3. Repeat for the other groups

Follow the previous steps to create (a series of) meetings for the other groups of students.

FAQ - Use Zoom in Brightspace courses with multiple groups

Can I join multiple meetings at once?

Unfortunately, you can not. You can schedule multiple meetings at the same date and time, but you as an individual can only join one meeting. Using alternative hosts to start each individual meeting is what you need to set up.

If you want to switch to another meeting, you will receive a warning from Zoom that the meeting you are leaving, will close. This will not happen if there is still at least one alternative host in the meeting.

How can I start a meeting in Brightspace as an alternative host?

If you're an alternative host for a specific meeting, those meetings are not visible in your Zoom account. You need to access the Brightspace course and click on Course Tools in the navbar, then Zoom. From there you will see all scheduled meetings for that course. Click on Start to start the desired meeting.

What happens if I do not specify the attendees for a Zoom calendar event?

All students in your course will be able to see and access the Zoom meeting. Of course, you as an Zoom meeting host, are able to remove people from the meeting. But this might be cumbersome in case you have a lot of students joining the meeting, when you do not want to.

What are my alternatives when I do not want to use Zoom?

For Kaltura Live Rooms no link is automatically shared in a Brightspace course. If you want to have more control on where meeting links are shared, e.g. via mail or in content with a release condition, it might be better to use a Kaltura Live Room instead.  

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