Instructor Support for Educational Systems

How do I upload documents to the Copyright Repository  in the LOR?

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This article contains a step-by-step instruction on how to add documents to the Copyright Repository and how to make it available in your Brightspace Course. 

Table of contents

Only upload a document to the Copyright Repository if there is absolutely no link available. See this article how you can check this. Please be aware of copyright of third parties and possible costs that may be involved with the use of this material.

The Copyright Repository is a part of the Learning Object Repository (LOR) within Brightspace. This repository is nothing more than a collection of copyrighted documents. Moreover these documents are not available via a link to the Leiden Catalogue or any open access database.

The Copyright Repository is meant as a last option in case there is absolutely no link available to the document

The Copyright Repository contains short and medium extracts of copyrighted materials (the difference is explained here: Copyright for Teachers).

The documents you may find in the Copyright Repository are already uploaded by staff members of Leiden University, either by other instructors or other educational staff members.

Information on how to search a document is already available in the Copyright Repository and how to add these to the content of your course, can be read in this article.

Please refer to the article What are copyrighted materials? for a quick overview regarding course documents.

How do I upload documents to the Copyright Repository?

  1. From the blue navigation bar: 
    • Brightspace Home: Go to My Brightspace > LOR
    • Course Home: Co to Course Tools > LOR
  2. Click on Publish
  3. Upload the document and click on Next

You will see the screen below:

  1. Publisher: The publisher of the resource
  2. Publication Year: The year that the resource is published
  3. Journal Name: Additional information in case it concerns a article
  4. Section Title: Additional information in case it concerns a section/chapter of a book
  1. Number of pages: how many pages does the file contain?
  2. Number of words: how many words does the file contain?
    • Can be a rough estimation. 
  3. Number of illustrations: how many illustrations does the file contain?
  4. Extract Length: 
    • Unspecified; in case you do not know or if you are unsure
    • Short; here
    • Long; here
  5. Permission: Do you have the document of approval in possession? 
    • Unspecified; in case you do not know or if you are unsure
    • Yes
    • No
  1. Title: We advise to insert the title of the article/book. Or fill in the reference.
  2. Author(s): The author(s) of the resource
  3. Description: Fill in as desired
  4. Keyword: Insert the keywords as they are shown in the article

Select a Thumbnail (small preview image) and click on Publish to add the resource to the LOR. 

Please check also Copyright for Teachers for more explanation or help for filling in the number of words/pages/extract length. 

How do I add a document from the LOR to my course?

  • Go to your Course
  • Click on Content and go to the desired unit/lesson.
  • Click on Add existing
  • Click on LOR
  • Search for the document. You can use the Advanced Search option to refine your search.
  • Select the document and click Next.
  • Leave the selection at Dynamic Link to Newest Version and click on Next.
  • Click Create Topic.
  • The document is now correctly linked and visible in your course.
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