Find out what facility the room offers. There is either a mobile webcam or a fixed camera facility available. If no facility is available, you can pick up a webcam. See in the diagram where you can pick up a webcam by faculty.

• Decide which video tool you will use. For a webcam or fixed camera facility, you can choose from the Zoom, Kaltura and MS Teams tools.
• In a mediasite room you can only use Mediasite.

• Schedule the session in advance, if you are using Zoom or MS Teams.
• Decide whether or not to record the session.
  • Contact the video coordinators in advance if you would like to record a session in a media site room. 
• Bring the following things with you to the session:
  • Make sure you can log in with your UCLN account and bring your smartphone for authentication. 
  • Presentation (it is useful to download the presentation and put it on a USB stick).
  • Remember to pick up a webcam and hand-held microphone from the front desk if necessary.

• Zoom
  • When the recording is stopped, the recording is automatically uploaded to the Video Portal. The recording must be uploaded to Brightspace before it is visible to students. Please note: this only happens if you have created a Zoom meeting in Brightspace. Read here how to do this.
• Kaltura
  • When the recording is stopped, the recording will automatically be uploaded to Brightspace under Kaltura Media Gallery. The course administrators will have access to the recording and can make it visible to students. Note that this only happens when you start the liveroom from within the Brightspace course. Read how to do this here.
• MS Teams
  • When the recording is stopped, the recording will automatically be uploaded to the Cloud. The recording must be uploaded to Brightspace before it is visible to students. Please note: this only happens when you create an MS Teams meeting in Brightspace. Read here how to do this.
• Mediasite
  • The video coordinators will send the link of the recording to you.

• Zoom
  • Recordings are automatically uploaded from Zoom to Kaltura Video Portal. Read more here.
• Kaltura
  • Recordings are uploaded directly to Brightspace. Students can find the recordings under Kaltura Media Gallery.
• MS Teams
  • Recordings will be automatically uploaded from Teams to the Cloud. Download the recording from the Cloud. Go to Brightspace. Click on Course Home and then on the "tile" under which you want to place the recording. Click Add Existing in the upper right corner. Click Browse. Select the file. Upload the file. 
• Mediasite
  • The video coordinators will send you the link of the recording to share with students.

Are you encountering any problems? Please contact the ISSC Helpdesk (+31 71 527 8888 or [email protected]).