Instructor Support for Educational Systems

General Guide to Using Video Tools

Updated

This chapter provides a general step-by-step plan for using video tools (Zoom, Kaltura, MS Teams, and Mediasite) in education. You can use the plan for different types of sessions in different rooms.

Step 1: What is the room facility?

Find out what facility the room offers. There is either a mobile webcam or a fixed camera facility available. If no facility is available, you can pick up a webcam. See in the diagram where you can pick up a webcam by faculty.

Certain rooms have an Automatic Mediasite Recorder. Click here to see which rooms by faculty have an Automatic Mediasite Recorder. The video coordinators schedule recordings with an Automatic Mediasite Recorder. You can contact them here.

Step 2: Which video tool will you use?

Step 3: Make your preparations with the above steps in mind.

  • Schedule the session in advance, if you are using Zoom or MS Teams.
  • Decide whether or not to record the session.
  • Bring the following things with you to the session:
    • Make sure you can log in with your UCLN account and bring your smartphone for authentication. 
    • Presentation (it is useful to download the presentation and put it on a USB stick).
    • Remember to pick up a webcam and hand-held microphone from the front desk if necessary.

Step 4: Afterwards

In the room

  • Log out of all applications on the room PC.
  • Return any additional equipment.

Where will the recording be located?

  • Zoom
    • When the recording is stopped, the recording is automatically uploaded to the Video Portal. The recording must be uploaded to Brightspace before it is visible to students. Please note: this only happens if you have created a Zoom meeting in Brightspace. Read here how to do this.
  • Kaltura
    • When the recording is stopped, the recording will automatically be uploaded to Brightspace under Kaltura Media Gallery. The course administrators will have access to the recording and can make it visible to students. Note that this only happens when you start the liveroom from within the Brightspace course. Read how to do this here.
  • MS Teams
    • When the recording is stopped, the recording will automatically be uploaded to the Cloud. The recording must be uploaded to Brightspace before it is visible to students. Please note: this only happens when you create an MS Teams meeting in Brightspace. Read here how to do this.
  • Mediasite

How can I edit the recording?

  • Zoom
    • Go to the videoportal. Click on My Media. Find the desired recording and click on the pencil icon. 
  • Kaltura
    • Go to the videoportal. Click on My Media. Find the desired recording and click on the pencil icon.
  • MS Teams
    • Download the recording from the Cloud. Go to Brightspace. Click Course Home and then click the "tile" under which you want to place the recording. Click Add Existing in the upper right corner. Click Browse. Select the file. Upload the file. Click the three bullets in the upper right. Click Edit > Advanced Editing.
  • Mediasite

How can I share the recording with students?

  • Zoom
    • Recordings are automatically uploaded from Zoom to Kaltura Video Portal. Read more here.
  • Kaltura
    • Recordings are uploaded directly to Brightspace. Students can find the recordings under Kaltura Media Gallery.
  • MS Teams
    • Recordings will be automatically uploaded from Teams to the Cloud. Download the recording from the Cloud. Go to Brightspace. Click on Course Home and then on the "tile" under which you want to place the recording. Click Add Existing in the upper right corner. Click Browse. Select the file. Upload the file. 
  • Mediasite

Troubleshooting

Are you encountering any problems? Please contact the ISSC Helpdesk (+31 71 527 8888 or [email protected]).

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