Support site - BrightspaceInstructors - English GradesLeiden Gradebooks (including downloadable formats) and different Gradebook scenarios

Leiden Gradebooks (including downloadable formats) and different Gradebook scenarios

To make the Gradebook even simpler in Brightspace, the Brightspace support team from Leiden University has provided a few standard Leiden gradebooks for you to choose from. You can download them easily and add them to your course. 

The Leiden Gradebooks are:

  • One Grade (Leiden Gradebook 1).

 Use if your course has one exam with one grade.

  • Two Grades (50/50) (Leiden gradebook 2).

Use if your course has two grades, for example a paper and an exam. 

  • Three Grades (20/30/50) (Leiden gradebook 3).

Use if your course has three (or, if you want more, add more) partial grades.

  • Attendance and one item (Leiden gradebook 4).

Use if you want an attendance registration in your course. The provided attendance scheme does not allocate numeric value to the presence, thus it does not count towards the final calculated grade.

Below you will find ZIP files with different Gradebook scenarios. If you want an entirely different gradebook, you can create one yourself by using the manuals on Screensteps. If you need help, you can contact Brightspace Support on brightspacesupport@sea.leidenuniv.nl.

Different scenarios

The Brightspace Support Team also made five different scenarios available, these are made to arrange Gradebooks. Click on the title of a scenario to go to the fully explained article.


Scenario 1 - 1 Assessment

This is the same as Leiden Gradebook 1. The final grade of the course consists of 100% of the exam grade.


Scenario 2 - 1 Assessment and retake

There is an exam that counts for 100% of the final grade of the course. If the examgrade is below 5.5, the student has to take a retake.


Scenario 3 - 2 Assessments, weighting and conditions

There is one midterm exam that counts for 30% and one final exam that counts for 70% of the final grade. Both exams has to be at least a 5.0, otherwise the student doesn't pass the course. The retakes will not be registered in Brightspace.


Scenario 4 - 6 Assessments, weighting,  different types of grading and conditions

There is a list with 'assignments' that the student has to do, these assignments have different grading (numeric and pass/fail). For the numerical grades, the student has to get at least an 5,5 and the student has to pass the other assignments. The retakes will not be registered in Brightspace.


Scenario 5 - 3 Assessments, division, weighting, conditions and retakes

There is an assignment that counts for 30%, a midterm exam that counts for 30% and a final exam that counts for 40%. A student passes the course if the weighted average of the midterm and the final exam is higher than 5,5. A retake is possible for both exams if the final grade is insufficient. A retake for the assignment is not possible.

How to add a Leiden gradebook to a course?

When you import a Gradebook, the imported file  does not overwrite the existing Gradebook. This means that already existing Grade Items and Categories need to be deleted before you import a Leiden Gradebook. For this reason, we strongly recommend you to check whether your Gradebook is correct after you have imported a zip-file. 

  1. Download the ZIP file(s) on your computer.
  2. Go to your Brightspace course.
  3. Click on Course Tools.
  4. Click on Course Admin.
  5. Click on Import/ Export/ Copy Components.
  6. Select import components, choose for “from a course package”.
  7. Upload the ZIP file. With the Advanced Options button you can specifically check what components will be imported.
  8. Click on Import all Components.

The Gradebook is now added to your course. You can check the Gradebook by navigating to Grades and click on Manage Grades. Here, you will find the Grade Categories and Grade Items of your gradebook. By clicking on an item or category, you can adjust the name, weight and the restrictions of this item. If you want to learn more about this, check How do I set up a grading scheme


By clicking on an item or category, you can change the name, weight and restrictions. Read here for more information on grade items: How do I create a Grade Item?

It is also important to go through the Setup Wizard. It is crucial that you put your Grading System on Weighted. Read here for more information on the Setup Wizard: How do I use the Grading Setup Wizard?

Do not forget to choose a correct Grade Scheme: an organisation scheme for the grading of your course. Read here: What are Leiden Schemes?

If you want to couple your grade item(s) to an assignment, check How do I attach a grade item to an assignment.

When you import a Gradebook, it does not overwrite the current Gradebook. If you have already made Grade Items/Categories in your Gradebook, you need to delete those first before importing a Leiden Gradebook. For this reason, we advise you to always check afterwards whether your Gradebook is correct and to resolve any indicated errors.