Workflow: setting up the Gradebook

This workflow is a guide to setting up a complete Gradebook in Brightspace. Step by step, this guide will be completed with references to other articles (including more details) in Brightspace if neccesary.  

If you have any questions, do not hasitate to contact the Brightspace Support Team via brightspacesupport@sea.leidenuniv.nl

Is the Grading already known?

The grading of a course (also called assessement or grade calculation) is usually given in the prospectus. It provides information on how the grade for a course is structured. See this article to make sure you meet all checkpoints.

Please proceed to step 2.

It is important to figure out the grading before setting up a Gradebook, please use the checklist below to proceed. 

The cours contains of 1, 2 or more grades.

The grade can be either numeric (1 untill 10) or a pass/fail.

All grades concern the same type of grades (all numeric) or for example a combination of numeric value + presence.

Brightspace may calculate the final grade, but I want to check it before it gets published or I want to enter / adjust the final grades myself. 


An example of a condition is that the final grade of the course can only be released when all assignments are completed sufficiently. 

I would like to register a possible resit in Brightspace or

I do not register the resits in Brightspace.

Do you want to register grades in Brightspace?

Do the grades have to be recorded in Brightspace Gradebook?

Please proceed to step 3. 


You don't need to set up a Gradebook. You're done.

A Gradebook must be set up. Do you want to use a standardized Leiden Gradebook?

The Brightspace support team of Leiden University has made standard Leiden gradebooks for your use. You can easily download them and add them to your course.


Add a Leiden Gradebook to the course. See this article: Leiden Gradebooks, downloadable formats. 

Please proceed to step 4. 

Does the course use LTI tools with a grade?


Does the course use one or more LTI tools (such as LabBuddy or Medical Education) that accounts for a grade in Brightspace?


Always create the LTI tools before creating a Gradebook, afterwards you cannot attach 'new' LTI tools to Grade Items.


After creating the LTI tool assignments, proceed to step 5.


Step 5.
A Gradebook must be created manually. Follow the steps below to see if you have checked everything.

1.  Configure your Gradebook with the Grades Setup Wizard. See this article: How do I use the Grading Setup Wizard?

2. Add grades to your Gradebook using the following article: How do I add grades to the Gradebook?

3. Create tests in Brightspace, for example assignments or quizzes.

4. Link the Grade Items to the tests. See the following articles for help: How do I link a Grade Item to a quiz? and 

How do I assess an assignment?

5. Check and edit the Gradebook if necessary.

Please proceed to step 5. 


Step 5.
A Gradebook must be created manually. Follow the steps below to see if you have checked everything.

1.  Configure your Gradebook with the Grades Setup Wizard. See this article: How do I use the Grading Setup Wizard?

2. Add grades to your Gradebook using the following article: How do I add grades to the Gradebook?

3. Create tests in Brightspace, for example assignments or quizzes.

4. Link the Grade Items to the tests. See the following articles for help: How do I link a Grade Item to a quiz? and 

How do I assess an assignment?

5. Check and edit the Gradebook if necessary.

Important: Grades in Brightspace are not considered official final grades. Only grades processed in uSis are the official (final) grade.

Congratulations, you are done!