Instructor Support for Educational Systems

Recording and live streaming a live session

Updated

This article explains how to make a video recording and how to stream a lecture or seminar. You can use either a mobile webcam or request an automatic mediasite recorder. 

1. Mobile Webcam

What is present in the room?

Within the room you will find the following attributes:

  • A mobile webcam with a built-in microphone mounted on a tripod. 
  • A USB cable can be connected to the fixed room PC or your laptop. 
  • It's preferable to use the PC. A personal laptop does not guarantee a good quality video connection. 

Choose a suitable place in the room to place the webcam. After the lecture, place the webcam visibly on the side of the room. 

Application use for video recordings

  • The Zoom application is recommended for making video recordings/live streams. Zoom guarantees the highest image quality. Additionally,  Zoom recordings with screen share will be saved in My Media. This will allow the viewer to switch between the shared screen and the video stream. 
  • To begin, go to Course Tools in Brightspace. Click on Zoom. This way you will be recognised as a Host by Zoom. Students can start Zoom by going to Calendar on Brightspace.
  • The video recording must be started manually with the record function. For more information on recording with zoom click here.
  • Video recordings automatically appear in My Media on the Video Portal a few hours after the recording has ended. These videos can then also be published in Brightspace. Check out Brightspace Manual (https://universiteitleiden.screenstepslive.com/) to see how you can add Kaltura Media to your course. For help, contact the ISSC-helpdesk

Camera and Audio check

  • Within the application, go to the camera and microphone icons or your device settings and check whether the Logitech BRIO (the mobile webcam) is selected.
  • For further information on how the camera and audio work click here.

After the session

After the session, log out of all the accounts/applications you are logged into. Example: Zoom, Brightspace, Teams, email, etc. Close the browser.

Keep in mind that, when the audio from the room PC can be heard through the speakers in the room and other participants in the meeting are speaking, an echo is created. Therefore, put your microphone on mute when another participant in the online meeting is speaking.

Troubleshooting

Does the video or audio connection suddenly fall away? Try unplugging the USB cable of the webcam and plugin again to see if this fixes the problem. If not, please contact the ISSC helpdesk.

Read below about how to use the Automatic Mediasite Recorder.

2. Automatic Mediasite Recorders

What is present in the room?

  • A Mediasite recorder.
  • You must pick up the transmitter microphone yourself at the reception. Make sure that it is on and not on mute (slider on top of the transmitter)
  • If you are in Huygens Sitterzaal or Huygens 211-214, take the microphone from mute via the display. You notice if the microphone is working by blowing into it and testing whether you hear yourself again. In Huygens 211-214, the display must first be turned on, even if you do not use PowerPoint

Application use for video recordings

  • Mediasite recorders work on separate software. Therefore you need to request a mediasite recorder from your faculty support. They will set up the live stream and/or recording. To make a request click here (under the subheading Mediasite).
  • Are you using an Apple laptop? Then use the VGA connection, otherwise, your presentation slides will be displayed green in the live stream and recording.
  • Questions from the audience are not audible in the recording, so it is advisable to repeat them before answering them.

After the session

After the lecture, log out of all the accounts/applications you are logged into. Example: Zoom, Brightspace, Teams, email, etc. Close the browser.

Check the live stream yourself for video and sound before starting the lecture, or ask a student to do this for you. Please note to perform this check without using the room speakers. In this instance, your microphone can pick up the audio from the speakers and create a feedback loop.  

Troubleshooting

If you run into any problems please contact your faculty support.  

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